• Social Security Card: Find out if your proposed student hire has a social security card. International student must have a receipt from the social security office that shows proof that they have applied for a social security number before they can be hired by USC. If the student you are planning to hire does not already have a social security card, follow these steps to assist your student in obtaining one:

1. Department Letter: Have the student fill out the social security letter template, print on your department letterhead and sign as the supervisor. The template can be found here (If employed by USC, use EIN: 95:1642394): International Student Worker – Hiring Department Template
2. OIS Letter: Have the student contact the Office of International Services (OIS), http://ois.usc.edu/, to obtain a secondary letter verifying the student’s current enrollment status.
3. Visit Social Security Office: Have the student take both letters from above to the closest social security office to apply for a social security card. The nearest social security office is located a few miles away from campus at 1122 W. Washington Blvd., 2nd Floor, Los Angeles, CA 90007.
4. Receipt: The social security office will provide them with a receipt which they will bring to begin their hiring process.

• Intent-to-Hire Form (part 1 – supervisor portion): The supervisor begins the process of hiring a student worker by filling out the “Intent-to-Hire” form located here: https://uscprovost.service-now.com/sp?id=sc_cat_item&sys_id=5d5c64c21bf6b3004a5033bc1d4bcb6b
– The following information is required for this form: Supervisor Email Address, Supervisor Name, Supervisor Phone #, Proposed Student Worker Name, Proposed Student Worker USC Email, Is your student hire an international student?, Is your student already employed as a student worker by USC, Department, Semester, Student Job Title, Hire Date, Approximate work hours per week, Account #, Rate of pay, College Work-Study available for use for this position?, Shift Differential?

Q. – What happens after I submit this form? After you complete this step, you will receive a confirmation email that references your ticket # for this request. Your student will also receive an email (see next step.)

• Intent-to-Hire Form (part 2 – student worker hire portion): After Step 1 is completed, the proposed student worker will receive an email with a link to fill out their portion of the of the intent-to-hire form. The email will look like this:

Hello Student,

Regards,
USC Provost Payroll

Student fills out this form and then waits for a response from Provost Payroll.

• Verification of Student Status: Provost Payroll team verifies that student is, in fact, a new hire for the university. Once confirmed, the student will receive an email notification to with the pre on-boarding requirements and to make an appointment to come in for a student on-boarding meeting.

• Onboarding Appointment: Schedule an appointment via the link provided to you in the email above to come in for on-boarding.
 Q. – What do I need to bring with me in preparation for this meeting?

• REQUIRED ORIGINAL DOCUMENTS FOR FORM I-9: You must bring original documents to your on-boarding appointment for review by our Payroll Coordinator. Please see this link for the documents that are acceptable: https://www.uscis.gov/i-9-central/acceptable-documents/list-documents/form-i-9-acceptable-documents
  • Employees may present…
    • One original document from List A
      • OR
    • A combination of one original document from List B and one original document from List C
• Glacier Forms: You will receive an email from support@online-tax.net with the subject line Payments from University of Southern California. This email will contain a username and password unique to your record. (NOTE: Glacier “Immigration Status Expiration” and “Estimated Date of Departure” dates must match and must reflect the program end date on you I-20).

Q. – Where do I go for my on-boarding appointment?

 UPC campus – Figueroa Building (FIG), Suite 109
• 3535 South Figueroa Street
• Los Angeles, CA 90089
(Enter the building in the back near McCarthy Way Parking Structure (formerly known as PSX.))

Student Worker On-boarding & Check Distribution Location

• Student Worker Authorization: After you have met with the Provost Payroll Team, your paperwork will be processed and the hiring supervisor and student worker will receive an email titled “Student Work Authorization” which include the date that the student is authorized to begin work. You may begin work once you have received this email.