Step 1) Action By: Supervisor
- Intent-to-Hire Form (part 1 – supervisor portion): The supervisor begins the process of hiring a student worker by filling out the “Intent-to-Hire” form. Request an intent to hire form by emailing provpr@usc.edu.
- The following information is required for this form:
- Agency Name:
- Student Name:
- USC ID:
- Student USC Email:
- USC Job Title:
- Work Study? (Yes or No):
- Work Study Award Amount:
- USC Job Code:
- Hourly Pay Rate: $
- Authorized Supervisor:
- Phone:
- Authorized Agency Signature:
- Date:
- What happens after I submit this form? After you complete this step, you will receive a confirmation email that references your ticket # for this request. Your student will also receive an email (see next step.)
Step 2) Action By: Proposed Student Worker Hire
Intent-to-Hire Form (part 2 – student worker hire portion): After Step 1 is completed, the proposed student worker will receive an email with a link to fill out their portion of the intent-to-hire form. The email will look like this:
Hello Student,
Your supervisor has begun the process to hire you as a new student worker at USC. Please proceed to the following link and fill out the form there to continue your hiring process: [link will be provided in actual email]
Regards,
USC Provost Payroll
Student fills out this form and then waits for a response from Provost Payroll.
Step 3) Action By: Provost Payroll
Pre-onboarding checklist and appointment email: Student and supervisor will receive an email from Provost Payroll regarding the pre-onboarding requirements and information about how to set up an onboarding appointment.
Step 4) Action By: Proposed Student Worker
Onboarding Appointment: Schedule an appointment via the link provided to you in the email above to come in for on-boarding.
What do I need to bring with me in preparation for this meeting?
REQUIRED ORIGINAL DOCUMENTS: You must bring original documents to your on-boarding appointment for review by our Payroll Coordinator. Please see list of acceptable documents.
Employees may present
- One selection from List A, or
- A combination of one selection from List B and one selection from List C.
Where do I go for my on-boarding appointment?
The location for student onboarding will be provided to you via email based on the unit you are working for.
Step 5) Action By: Provost Payroll
Student Worker Authorization: After you have met with the Provost Payroll Team, your paperwork will be processed and the hiring supervisor and student worker will receive an email titled “Student Work Authorization” which includes the date that the student is authorized to begin work. You may begin work once you have received this email.